Peak Putters' By-Laws: Current as of 1.1.2012

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iaccocca
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Peak Putters' By-Laws: Current as of 1.1.2012

Postby iaccocca » Thu May 03, 2012 9:03 am

ARTICLE I
NAME
The name of this corporation is Peak Putters, Inc.

ARTICLE II
PURPOSE
The purpose of this corporation is to promote family recreation through the use of four-wheel drive vehicles, stressing the science of the operation of four-wheel drive vehicles, exploration trips, and travels with four-wheel drive vehicles. It is a non-profit corporation.

ARICLE III
BOARD OF TRUSTEES
Section 1. The corporation powers are vested in and shall be exercised by the Board of Trustees. The Board shall consists of the immediate past president, the current president, vice president, secretary, treasurer, two delegates, and up to five additional trustees (for a maximum of 12), all of whom (with the exception of the past president) shall be elected to office for a period of one year from the general membership.
Section 2. Trustees shall hold office from date of their election until the expiration of their term, or until their successors are elected.
Section 3. Trustees shall be elected by ballot.
Section 4. Vacancies in the Board of Trustees shall be filled by appointment by the remaining Trustees.
Section 5. Trustees must be members in good standing in the corporation.
Section 6. The Board of Trustees shall have power:
(a) To call special membership meetings or Trustees meetings, as in these By-laws provided, and they shall call such meetings at any time.
(b) To appoint and remove agents, prescribe their duties, and fix their compensation.
(c) To remove members from the corporation in accordance with Article VII.
(d) To conduct, manage and control any affairs or business of said corporation, and to make rules and regulations not inconsistent with the law of the State of Washington or Articles of Incorporation and these By-laws, for the guidance of officers and members of the corporation, and for the management of the affairs and business.
(e) To authorize the expenditure of monies and funds for the purpose of carrying on its business, or for the protection of its property and rights; to incur indebtedness for and on behalf of the corporation for the purpose of carrying forth its aims, the terms and amount of such indebtedness and the purpose for which it is created shall be entered in the minutes of the Board, and any note of obligation given for the same, authorized by the Board and signed officially by at least two of the current offices shall be binding upon the corporation
(f) To do any and all other things in these By-laws directed, or which may be necessary for the carrying on and conducting of the business and purpose of the corporation not inconsistent with these by-laws and the Articles of Incorporation, and the laws of the State of Washington.
Section 7. It shall be the duty of the Board of Trustees:
(a) To cause to be kept a complete record of all its acts and proceedings and the meetings and proceedings of the membership, and to present a treasurer’s report at each regular meeting of the corporation.
(b) To supervise all officers, agents and employees, and see that their duties are properly performed.
(c) To perform all such duties as may be granted by these By-laws, the Articles of Incorporation, and/or the laws of the State of Washington, that are necessary to carry out the purposes of this corporation.

ARTICLE IV
OFFICERS AND THEIR DUTIES
Section 1. The corporate officers shall be a President, Vice President, Secretary, and Treasurer. Two delegates and two alternate delegates shall be elected from the general membership and shall be considered official representatives of the corporation at all business meetings of the Pacific Northwest 4-Wheel Drive Association (PNW4WDA). Said officers, delegates, and alternate delegates shall be elected annually.
Section 2. Duties of the President. The President shall be the chief executive of the corporation and chairperson of the Board of Trustees and shall preside at all meetings and shall, with the Secretary, sign all certificates of membership, deeds, mortgages, contracts, and other instruments necessary to carry on the operation of the corporation when so directed by the Board of Trustees or the membership. The President shall appoint, from the membership, committee chair people (e.g. public relations representative, historian, community and charitable affairs representative, run chairperson, etc.). The President shall perform such other duties as may be required by law, these By-laws and the Articles of Incorporation.
Section 3. Duties of the Vice President. The Vice President shall act as the President in his (or her) absence and shall carry forth the various and sundry duties that shall be assigned to him or her by the Board of Trustees. The Vice President shall be the chairperson for the annual playday if and when hosted by the corporation. The Vice President shall act as competition chairperson for the corporation and will represent the corporation on the Region 4 (PNW4WDA) competition committee.
Section 4. Duties of the Secretary. The Secretary shall perform all duties connected with reports, correspondence, minutes, record keeping, and jointly with the President, shall execute any and all conveyances or instruments necessary to the operation of said corporation. The Secretary shall update the By-laws after each amendment is accepted by the membership and shall supply the change to each family member so they can update their set of By-laws. The Secretary shall have the custody of all books, records and papers of the corporation. The Secretary shall make to the Board of Trustees any and all reports or statements as so requested. During the absence of the Secretary, the Secretary’s duties shall be performed by the President or Vice President.
Section 5. Duties of the Treasurer. The Treasurer shall handle all receipts, disbursements, and funds of the corporation and shall be required to keep necessary financial records. The signatures of at least two of the current officers shall be required for disbursement of corporate funds.

ARTICLE V
ELECTIONS
The annual meeting of the corporation shall be held on the first Wednesday in September of each and every year. The Secretary shall notify all members of the annual meeting at least ten days prior to said meeting. At this meeting, the four officers, two delegates, and two alternate delegates and up to five Trustees of the corporation shall be elected by a majority vote of a quorum of active members then present to serve for the following calendar year. Nominations of candidates for offices shall be opened at the first meeting in August.

ARTICLE VI
MEMBERSHIP
Section 1. Membership in this corporation shall be open to any American citizen of good moral character over the age of 21 years and the owner of a four-wheel drive vehicle. An exception will be made to the age requirement for any person over the age of 18 whose parent is a member in good standing. Membership shall be limited to 35 family units, which shall include candidates.

Section 2. All prospective members shall submit an application at any regular meeting. From the date of application, each candidate shall be on a trial period for no more than 12 months, during which time he (or she) shall complete three successful runs in his or her own vehicle and attend four meetings. If the candidate does not complete the requirements in the allotted time they must reapply. After completion of all requirements, said candidate must be passed by vote of the present active members of the corporation at any first meeting of the month. If three or more “Noâ€

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